Midland Heart Public Tender: €44 Million Dynamic Purchasing System for Housing Maintenance Services

A €44 million nine-year framework across seven maintenance categories accepts ongoing supplier applications until July 2029 for three-year contract awards.

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Midland Heart has established a €44,408,227 Dynamic Purchasing System for In House Maintenance Team and Assets support. Published July 10, 2020 with applications accepted until July 30, 2029, this framework creates an approved supplier list across seven lots covering cleaning, general repairs, glazing, electrical, drainage, roofing, and groundworks services. The DPS structure allows suppliers to apply at any time while the framework remains live, with unsuccessful applicants permitted to reapply if circumstances change. Individual contracts of three years will be competed and awarded through the DPS, with values based on historic spend patterns.

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Opportunity Overview

Contracting Authority: Midland Heart
Official Name: Midland Heart Dynamic Purchasing System (DPS) — Contracting services for the In House Maintenance team
Reference Number: MHL-DPS1
Framework Structure: Dynamic Purchasing System forming approved supplier list for reactive and planned asset management support

Lot Breakdown:

Lot 1 – Clean and Clearance: €4,552,096.21
Historic annual spend: Approximately £450,000 (excl. VAT)
Scope: External clearance, internal cleaning and clearance, disposal of previous customers waste/rubbish, external communal clearance, graffiti removal, environmental cleaning, prior to let cleaning

Lot 2 – General Repairs and Void Works: €19,219,961.78
Historic annual spend: Approximately £1,900,000 (incl. VAT)
Scope: Responsive repairs including empty properties (voids), however not major works. General building maintenance contractors undertaking all types of internal and low level external domestic repairs including:

Plumbing
Joinery and carpentry (including UPVC) (first and second fix)
Plastering and rendering
Flooring
Tiling
Masonry and brick/blockwork (ground level/internal)

Lot 3 – Glazing and UPVC: €2,427,784.65
Historic annual spend: Approximately £240,000 (excl. VAT)
Scope: Responsive repairs including empty properties (voids). All types of internal and external glazing repairs including making safe and boarding over, single pane re-glazing, double glazed units, perspex and protective film. UPVC maintenance and responsive repairs including all UPVC joinery and carpentry.

Lot 4 – Electrical: €5,563,673.15
Historic annual spend: Approximately £550,000 (excl. VAT)
Scope: Responsive repairs including empty properties (voids). Day to day general repairs to all types of domestic electrical installations including:

Electric space, point and water heating appliances
Electrical appliances
Electric ventilation
Lighting and power circuits
Final circuits
Light fittings
Electrical accessories
Alarms and other installations
Communal lighting
Temporary connections
Earthing
Testing

Lot 5 – Drainage: €3,034,730.81
Historic annual spend: Approximately £300,000 (excl. VAT)
Scope: Responsive repairs including empty properties (voids). Drainage contractors undertaking all types of internal and external drainage repairs, jetting and CCTV surveys.

Lot 6 – Roofing: €8,092,615.49
Historic annual spend: Approximately £800,000 (excl. VAT)
Scope: Responsive repairs including empty properties (voids). Roofing maintenance contractor undertaking remedial repairs to pitched and flat roofs and all types of repairs for both tiled and felt roofs.

Lot 7 – Ground Works: €1,517,365.40
Historic annual spend: Approximately £150,000 (excl. VAT)
Scope: Contractors completing ground works at Midland Heart occupied and unoccupied sites (voids) including:

Fencing repairs
Laying of slabs
Wall repair or rebuild

Total Framework Value: €44,408,227.49
Framework Duration: 108 months (July 2020 – July 2029)
Individual Contract Duration: 3 years (awarded through the DPS)
Contract Type: Services
Procurement Procedure: Restricted
Award Criteria: The most economic tender
Place of Performance: United Kingdom

Key Dates:

Publication: July 10, 2020
Application Deadline: July 30, 2029
Status: Open

Application Process:
Complete and submit the DPS standard questionnaire through In-Tend. Suppliers will be advised if they have been approved onto the DPS or not through the In-Tend portal. Suppliers can apply at any time to be an approved supplier while the DPS is live. If a supplier is unsuccessful they can re-apply if their circumstances change. Approved suppliers can bid for contracts advertised through the DPS.

Contact: Emily Rogers
Email: emily.rogers@midlandheart.org.uk
Website: https://www.midlandheart.org.uk/about-us/supply-to-us/

Buyer Type: Body governed by public law
Main Activity: Housing and community amenities
EU Funding: No

Important Disclaimer: The estimated contract value is for the life of the DPS. Contracts of 3 years will be competed and awarded through the DPS. The values indicated are based on historic spend and Midland Heart does not guarantee the value of contracted work.

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Buyer Profile and Procurement Activity

Contracting Authority: Midland Heart
Buyer Classification: Body governed by public law
Primary Activity: Housing and community amenities

Historical Procurement Activity:

Total Contract Awards: 195 contracts worth €210 million
Similar Contract Awards: 72 contracts totaling €96 million (average: €1.3M per contract)
All Renewals: 46 upcoming renewals worth €286 million
Similar Renewals: 23 upcoming renewals worth €121 million
Similar Prior Notices: 25 notices worth €659 million
All Prior Notices: 30 notices worth €671 million

Competitive Landscape

Historical contract awards show diverse contractor participation across maintenance categories.

Top Contract Winners:

PINNACLE HOUSING – €36M across 15 contracts (€2.4M average)
WOODLAND PROPERTY SERVICES – €15M across 4 contracts (€3.8M average)
J TOMLINSON – €9M across 1 contract
STEBRO FLOORING COMPANY – €3.4M across 2 contracts (€1.7M average)
MORGAN AND BOND – €1.7M across 6 contracts (€278K average)
PK HYGIENE SERVICES – €1.4M across 3 contracts (€477K average)
S J CLEANING MIDLANDS – €1.3M across 7 contracts (€180K average)
FORTEM SOLUTIONS – €1M across 2 contracts (€513K average)
LAKER BUILDING MANAGEMENT SOLUTIONS – €283K across 2 contracts (€141K average)
ASTOR BANNERMAN MEDICAL – €122K across 2 contracts (€61K average)

Contractor Geography:
All 72 similar contract awards (€96M total, €1.3M average) were awarded to United Kingdom-based contractors.

Framework Structure and Award Process

Dynamic Purchasing System Characteristics:

The DPS remains live until July 2029. Suppliers can apply at any time to be an approved supplier while the DPS is live. If a supplier is unsuccessful they can re-apply if their circumstances change.

Contract Award Process:

Midland Heart will compete and award contracts of 3 years through the DPS. Approved suppliers can bid for contracts advertised through the DPS. Award criteria is “the most economic tender” for all seven lots.

Framework Timeline:

The framework was published July 10, 2020 and accepts applications until July 30, 2029—a 108-month period. Five years into the nine-year term, suppliers can still apply for approval and compete for upcoming three-year contract awards.

Lot-Specific Details