Bekijk volledige aanbestedingsgegevens: https://app.hermix.com/opportunities/ukfts_064850-2026
A six-year financial software contract combines implementation, staff training and ongoing support, with quality carrying 55% of the evaluation score.
CITY OF BRISTOL COLLEGE is seeking a supplier to provide and install a new financial software solution, train College staff and support the system throughout a 72-month contract. The estimated value is €1,145,732.44, and the procurement uses a competitive flexible procedure with a 25-day submission window.
The College states that 12 months of pre-market engagement produced a wide range of potential costs. The stated value allows for the upper end of that range, while price will still be evaluated through the procurement process.
Overzicht van de kansen
- Aanbestedende instantie: CITY OF BRISTOL COLLEGE
- Koperstype: Ander
- Hoofdactiviteit: Onbekend
- Referentienummer: CA18208
- Document-ID's: ukfts_064850-2026 and 064850-2026
- Contact: Alastair Jack, alastair.jack@cityofbristol.ac.uk, 0117 3125182
- Omvang van de werkzaamheden: Financial software licences, implementation, staff training, routine maintenance, software updates, fixes, development and advice
- Kavelstructuur: One lot, Financial Software, valued at €1,145,732.44
- Locatie van de uitvoering: Bristol, City of
- Contracttype: Benodigdheden
- Contractduur: 72 months
- Type procedure: Concurrerende flexibele procedure
- Criteria voor de toekenning: Requirements and Quality 55%, Cost 40%, Social Value 5%
- Publicatiedatum: 9 July 2026
- Inleverdeadline: 3 August 2026
- Datum van opening van de inschrijvingen: 3 August 2026
- EU-financiering: Nee
- Bron: VK – Vind een aanbestedingsdienst
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Bevoegdheid en aanbestedingscontext
The buyer profile records one current open tender worth €1.1M, matching this opportunity, and one similar renewal also valued at €1.1M. Across the wider procurement footprint, the College has 13 renewals worth €27M and 26 contract awards worth €26M.
The category-specific history is limited. One similar contract award worth €79K is recorded, while no similar prior notices are listed. The wider profile contains one prior notice worth €2.8M. Other buyers with comparable projects total approximately 1,000, linked to €25B of procurement activity.
The complete buyer profile records one similar open tender worth €1.1M, one total open tender worth €1.1M, one similar renewal worth €1.1M, 13 total renewals worth €27M, one similar award worth €79K, 26 total awards worth €26M, no similar prior notices and one total prior notice worth €2.8M. These figures provide account-level context, but only the €79K award is presented as a comparable contract result.
Concurrentielandschap
The available comparable award set identifies one contractor: WE ARE SMILE, associated with one contract worth €79K and an average value of €79K. The contractors’ country analysis lists the United Kingdom only, with the same single award and value.
This does not establish an incumbent for the present financial software requirement. The historic award is far smaller than the current €1,145,732.44 estimate, and the information does not confirm that the earlier contract covered the same product scope, implementation demands or support term. Bidders should treat it as a limited comparator rather than a pricing benchmark.
The current estimate is more than fourteen times the displayed €79K comparable award. That gap strengthens the case for assessing delivery capacity, product fit and total contract economics from the present requirements rather than extrapolating from the historic result. The available information also lists only the United Kingdom in the contractor-country analysis, so it offers no evidence of an established cross-border supplier pattern for this buyer.
Commerciële en procedurele signalen
- Quality leads the evaluation at 55%, followed by cost at 40% and social value at 5%. The response should give most attention to requirement fit, implementation quality and service delivery evidence.
- The competitive flexible procedure may allow the buyer to structure the competition beyond a standard single-stage open process. Suppliers should follow the detailed participation and dialogue rules in the procurement materials.
- The 72-month duration creates a long service horizon. Pricing should account for licences, implementation, training and ongoing support across the complete term.
- The College expects routine maintenance, updates, fixes, development and advice. The support model must therefore extend beyond initial deployment.
- The 25-day window runs from 9 July to 3 August 2026. Tender opening is scheduled for the deadline date.
- The valuation reflects the upper possibility identified during pre-market engagement. Suppliers should not infer a guaranteed spend or assume that the full estimated value will be used.
- The procurement uses one lot for the complete requirement. Suppliers must cover software provision, deployment, training and continuing support rather than bid for an isolated component.
- The related-notices history lists only the current contract notice. No corrigendum, prior information notice or earlier version is identified.
Strategische context en interpretatie
The procurement combines software acquisition with implementation and a long support relationship. That structure favours suppliers that can demonstrate a credible migration and training plan, then maintain service quality across six years. A strong product alone will not cover the full requirement if deployment, user adoption or support capacity is weak.
The award model reinforces this reading. Requirements and quality represent more than half of the score, while cost remains substantial at 40%. Bidders need a controlled commercial proposal, but aggressive pricing cannot compensate for an unclear implementation method or thin support evidence.
Hermix-gebruikers die deze aanbesteding analyseren, hebben binnen enkele minuten in plaats van uren direct toegang tot deze concurrentie-intelligente informatie, inclusief gedetailleerde aannemersprofielen, uitgavenpatronen van aanbestedende diensten en de volledige vernieuwingspijplijn.
Praktische inzichten voor inschrijvers
Voor wie deze aanbesteding geschikt is
- Financial software providers able to supply licences, implement the platform and train College staff.
- Suppliers with a mature six-year maintenance, update, development and advisory model.
- Bidders able to compete on quality, cost and social value through one integrated proposal.
Kritische aandachtspunten
- Build the bid around the 55% requirements and quality weighting, with direct evidence for implementation and support.
- Model the full 72-month cost base, including licences, training, maintenance, fixes, updates and development.
- Confirm the procedural stages and participation rules associated with the competitive flexible procedure.
- Complete approvals and pricing within the 25-day submission period ending 3 August 2026.
- Treat the €1,145,732.44 figure as an estimate informed by the upper end of pre-market cost feedback, not confirmed expenditure.
This opportunity gives CITY OF BRISTOL COLLEGE a route to replace its financial software through a single supplier responsible for licences, implementation, training and long-term support. Structured analysis of the evaluation model, contract term, buyer history and limited comparable award data can help suppliers decide whether they can submit a credible and commercially controlled response.
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